Md. Najmul Hossain Sajal
Administration & Corporate Affairs Professional
Uttara
Summary
Dynamic Administration and Corporate Affairs professional with over 12 years of extensive experience in corporate administration, facilities management, and regulatory compliance across diverse sectors including manufacturing, FMCG, telecommunications, and real estate. Currently overseeing administration and corporate affairs for 77 business locations, supporting more than 10,000 employees within a multifaceted business group. Proven track record in optimizing operational costs, managing nationwide administrative functions, and ensuring statutory compliance while fostering strong relationships with government agencies and key stakeholders. Recognized for implementing innovative administrative solutions that enhance vendor management and support business continuity initiatives.
Overview
2
2
Languages
1
1
Certification
12
12
years of professional experience
Work History
In charge of Admin and Corporate Affairs
Partex Star Group
Dhaka, Bangladesh
09.2023 - Current
- Overseeing the administration of the group in 77 locations all over the country having more than 5,000 employees in 6 verticals (Consumer Durables, RMG, Real Estate, IT, Freight Logistics, FMCG).
- Achieved 95% statutory compliances (DIFE, fire, DoE, WASA, DESCO, BREB, narcotics, BIDA, BSTI, City Corporation, municipals, local police, DC, UNO, different ministry) of the group continuously for the last three years.
- Achieved 95% statutory compliances (DIFE, fire, DoE, WASA, DESCO, BREB, narcotics, BIDA, BSTI, City Corporation, municipals, local police, DC, UNO, different ministry) of the group continuously for last three years.
- Coordinated with top management and district and government authorities across 77 locations to ensure timely and effective regulation and license clearances.
- Managed 285 vehicles fleet all over the country achieving 100% BRTA compliances with very minimum fine.
- Ensuring safety for the last three years with zero major accidents and 80% reduction in security losses with the installation of CCTV access control system.
- Coordinating on-ground crisis management in case of fire, unrest and blockade disruption, controlling the situation without any further downtime.
- Consolidated administrative service provider and facility vendor agreements in 77 locations, achieving 25% reduction in administrative costs.
Admin Lead
Signet Enterprises Limited (Multinational Buying House)
Dhaka, Bangladesh
06.2022 - 08.2023
- Oversaw administration, procurement, facilities, and corporate services for multinational RMG buying house, ensuring operational efficiency and compliance.
- Oversaw the vendor management and contract negotiations for outsourced services, cutting costs dramatically without compromising on the quality of the service.
- Managed vendor relations and negotiated contracts for outsourced services, achieving significant cost reductions while maintaining service quality.
- Provided oversight for the administration, procurement, facilities, and corporate services for the multinational RMG buying house, ensuring efficiency and compliance.
- Coordinated international travel, visa procurement, work permits, accommodation, and airport protocol for buyers and senior officials from major clients including H&M, Next, M&S, Ben Sherman, and Pepe Jeans.
- Ensured safety and security compliance, with no incident reported in the entire tenure.
- Built and managed an administrative team of 25 members.
Deputy Manager (Administration)
Armana Group (Denim & Woven Garment Manufacturer)
Dhaka, Bangladesh
03.2020 - 05.2022
- Streamlined administration across one corporate and four business offices by standardizing SOPs and facility management practices, improving average response time to service requests.
- Complete compliance with all laws and regulations in terms of seventy plus licenses, membership and legal documents over a span of two years and above without any penalty.
- Resource efficient procurement process and vendor management with a reduction in the annual cost of resources in comparison with the last fiscal year.
- Optimized procurement process and vendor management, achieving a reduction in annual resource costs compared to the previous fiscal year.
- Transportation, security, housekeeping and other support services for six hundred plus employees in corporate and other business offices for maintaining high standards in the workplace.
- Ensured workplace safety and business continuity by implementing CCTV and firefighting systems, resulting in no major incidents over two years.
- Coordinated corporate events including planning, logistics, and execution. and administrative activities on an annual basis.
- Resolved employee grievances by conducting thorough investigations and ensuring compliance with labor laws. and disciplinary cases of employees according to labor laws for a 600+ employee workforce.
Assistant Manager (Administration & Operation)
Hexagon Technologies Ltd. (Edison Group)
Dhaka, Bangladesh
09.2017 - 02.2020
- Provided assistance to the project head on the 'Ceramic Brick & Tiles' greenfield project, right from land acquisition to trial production, ensuring efficient operation at all levels.
- Managed human resources functions for 85+ personnel, overseeing recruitment, relations, compensation, and personnel administration.
- Helped with the procurement process from requisition analysis till the purchase order placement, with 25+ local suppliers and the project's primary technology provider, SYS (China).
- Coordinated with local contractors, engineers, and external parties to complete construction of 190,000 sq. ft. steel shed factory and office building, maintaining uninterrupted material supply chain.
- Oversaw project finance documentation with commercial banks and funding entities to secure timely project funding and disbursement.
- Improved inventory management of 15+ raw materials and spare parts, eliminating shortages as well as excesses.
- Ensured 30+ contracts were managed and performed by contractors within the deadlines.
- Obtained and renewed 20+ licenses/permits/approvals to run the project in compliance with all laws.
Sr. Executive Administration
Symphony Mobile (Edison Group)
Dhaka, Bangladesh
05.2014 - 09.2017
- Overseeing administrative services, utilities, petty cash, and maintenance of facilities/assets, to ensure smooth business operations, effective cost management, and optimal use of resources.
- Designed and enforced Admin and Logistics SOPs, increasing efficiency, effectiveness, and control over the warehouse operation.
- Ensured prompt delivery of products to 135+ dealers and agents across the country for one of the top mobile handset manufacturers in Bangladesh.
- Implemented waste and scrap management procedure, resulting in significant cost savings.
- Coordinated employee welfare activities and administrative services for over 1200 employees, enhancing workplace satisfaction.
- Conducted regular inventory reconciliation, preventing potential losses.
- Did regular inventory reconciliation and helped to avoid loss.
Education
CMA Operation Level - Cost And Management Account
04.2001 -
Master of Social Science - Public Administration
04.2001 -
Bachelor of Social Science - Public Administration
01-2009
Skills
TECHNICAL & DIGITAL SKILLS
MS Office, ERP (Oracle EBS)
SOFT SKILLS
-
Customer support
Problem resolution
Multitasking
Critical thinking
Effective communication
IT proficiency
Calm under pressure
Accomplishments
Cost Reduction Success
Achieved 20% reduction in operational costs through strategic vendor negotiations and contract optimizations
Enhanced Regulatory Compliance
Improved regulatory compliance by 20% through implementation of governance frameworks
Infrastructure & Facility Management
Led office infrastructure projects, improving facility efficiency by 25% within budget and deadlines
Vendor Management Excellence
Managed 90+ vendor relationships, ensuring 90% on-time service delivery and quality improvement
Certification
Forest Stewardship Council (FSC) Auditor
Training / Courses
- 5S at Workplace | Intertek [https://www.intertek.com/]
- Forest Stewardship Council [FSC] | Intertek [https://www.intertek.com/]
- Labor Law & Compliance | PDTCA [https://pdtca.com.bd/]
- Negotiation Skills | Don Sumdany [https://donsumdanybd.com/]
- Administration & Logistics Management | Bdjobs [https://bdjobs.com]
- 21st Century Managerial Communication | Sapiens
- Fire Safety [Fire Service & Civil Defense | Fire Service & Civil Defense [https://fireservice.gov.bd/]
- Managerial skills for Administrative Professionals | Bdjobs [https://bdjobs.com]
Affiliations
- Dhaka University Public Administration Alumni Association (DUPAAA)
- Dhaka University Alumni Association (DUAA)
- Haji Muhammad Mohsin Hall Alumni Association (HMMHAA)
- Badhan, voluntary blood donation organization
Timeline
In charge of Admin and Corporate Affairs - Partex Star Group
09.2023 - Current
Admin Lead - Signet Enterprises Limited (Multinational Buying House)
06.2022 - 08.2023
Deputy Manager (Administration) - Armana Group (Denim & Woven Garment Manufacturer)
03.2020 - 05.2022
Forest Stewardship Council (FSC) Auditor
01-2020
Assistant Manager (Administration & Operation) - Hexagon Technologies Ltd. (Edison Group)
09.2017 - 02.2020
Sr. Executive Administration - Symphony Mobile (Edison Group)
05.2014 - 09.2017
Institute of Cost And Management Accountants of Bangladesh (ICMAB) - CMA Operation Level, Cost And Management Account
04.2001 -
University of Dhaka - Master of Social Science, Public Administration
04.2001 -
University of Dhaka - Bachelor of Social Science, Public Administration