Md Yasin Newaj

1. Strategic HR Leadership

Develop, implement, and continuously enhance HR policies and practices that promote performance excellence, accountability, and workforce effectiveness.

Align HR strategy with business goals and provide strategic people insights to Top Management for informed decision-making.

Act as a trusted HR Business Partner to senior leadership and department heads.

2. Talent, Performance & Organization Development

Lead talent management initiatives including manpower planning, recruitment oversight, career development, succession planning, and leadership development.

Design, implement, and manage performance management systems, ensuring fair evaluation, KPI alignment, and continuous improvement.

Drive organizational development initiatives by reviewing structures, processes, and roles to enhance efficiency and effectiveness.

Design and implement Reward & Recognition programs to motivate high performers and reinforce organizational values.

3. Policy, Compliance & Employee Relations

Review and update HR policies in compliance with labor laws, corporate standards, and modern HR best practices.

Provide employee counseling and ensure effective communication and interpretation of HR policies and procedures.

Manage employee separation processes, including documentation and exit interviews, and analyze attrition trends to recommend corrective actions.

Act as both employee and company advocate to ensure healthy engagement, trust, and discipline.

4. HR Operations & Systems

Prepare, update, and maintain job descriptions, HR documentation, and the Human Resource Management System (HRMS).

Oversee HR operations at the project site, ensuring consistency, accuracy, and process compliance.

Prepare analytical HR and management reports with insights and actionable recommendations.

5. Administration & Facilities Management

Plan, coordinate, and streamline administrative systems and procedures to support business operations efficiently.

Ensure a safe, secure, and compliant work environment in line with environmental, health, and security standards.

Oversee office, store, and warehouse setup, including renovation, layout planning, and seating arrangements.

Lead procurement activities, hospitality management, and accommodation arrangements at the project site.

Coordinate closely with Security, Industrial Relations, and Recruitment teams to ensure seamless operations.

6. Leadership & Stakeholder Management

Lead and develop Corporate and Project Site HR & Administration teams to achieve organizational goals.

Work closely with cross-functional teams to ensure alignment and smooth coordination on HR and administrative matters.

Communicate and manage contingent and sensitive issues directly with Top Management.

1. Manpower Planning & Talent Acquisition

Develop and manage manpower planning and HR budgeting in line with organizational and project requirements.

Conduct job analysis based on approved manpower plans and prepare, review, and update job descriptions and job specifications.

Lead the end-to-end recruitment and selection process, including job advertisement, CV screening, interview coordination, candidate evaluation, and final offer management.

Issue appointment letters, offer letters, and other official employment-related documents with proper supporting records.

Plan and coordinate employee orientation programs to ensure effective onboarding and integration of new employees into the organization.

2. Performance Management & Succession Planning

Coordinate probationary appraisal and job confirmation processes in a timely and structured manner.

Initiate and manage annual and periodic performance appraisal cycles to ensure fair and objective performance evaluation.

Support succession planning initiatives through regular site visits, employee engagement, and coordination with line managers.

Provide timely and relevant HR insights and recommendations to Top Management to support strategic decision-making.

3. Policy Development, Discipline & Employee Relations

Develop, implement, and periodically update HR policies in compliance with labor laws, corporate guidelines, and best HR practices.

Lead disciplinary procedures in accordance with organizational policy and legal requirements, including investigations and issuance of necessary correspondence.

Provide employee counseling and guidance to address performance, behavioral, and workplace issues.

Oversee employee exit processes, including exit interviews, documentation, and analysis of attrition trends.

4. Payroll, HR Operations & Compliance

Oversee payroll administration, including attendance, leave, lateness, absenteeism, loans, and other authorized deductions.

Ensure accuracy, confidentiality, and compliance in payroll processing and HR operations.

Maintain proper HR records and systems to support audit, compliance, and reporting requirements.

5. Learning & Development

Conduct Training Needs Assessment based on performance appraisal outcomes and job confirmation reports.

Prepare annual training calendars and coordinate training programs as per organizational needs.

Maintain pre-training and post-training records and monitor the effectiveness and transfer of training to the workplace.

6. Reporting & Management Support

Prepare periodic HR and management reports with analysis and actionable recommendations.

Perform additional HR-related responsibilities as assigned by Management to support organizational objectives.

1. Strategic HR Management

Develop and implement HR strategies, policies, and procedures to support organizational goals.

Lead strategic HR planning, including manpower forecasting, budgeting, and succession planning.

Provide recommendations to top management on strategic HR decisions.

2. Recruitment & Talent Management

Manage end-to-end recruitment and selection processes for local and expatriate employees.

Oversee onboarding, orientation, and probationary assessments for new employees.

Conduct performance appraisals, training needs assessments, and ensure skill development initiatives.

3. Employee Relations & Compliance

Ensure legal and regulatory compliance across all HR and administrative activities.

Manage labor relations, grievance handling, and employee counseling.

Supervise HR documentation, HRIS management, and record-keeping.

4. Administration & Facility Management

Oversee day-to-day office administration, including security, protocol, and facilities management.

Liaise with government and non-government agencies on legal, licensing, and compliance matters.

Plan and implement office operations, ensuring a safe, secure, and productive workplace.

5. Training & Development

Identify training requirements and develop training plans.

Coordinate and monitor training programs to ensure transfer of learning.

Maintain training records and evaluate program effectiveness.

6. Additional Responsibilities

Prepare and maintain management reports, employee documentation, and HR analytics.

Lead employee engagement initiatives and foster a performance-oriented culture.

Perform other tasks as assigned by the Organization Head.

1. Organizational Development & HR Strategy

Prepare and maintain the organizational structure in alignment with business requirements.

Develop and update HR policies and procedures with decisions from top management.

Support HR projects and initiatives as assigned by the Head of HR or Top Management.

2. Recruitment & Talent Acquisition

Source and maintain a pool of potential candidates based on organizational requirements.

Coordinate with department heads for CV shortlisting, interview scheduling, and candidate updates.

Conduct interviews and design selection methods to ensure the right candidate is placed in the right role.

Ensure smooth onboarding of new employees and coordinate orientation programs with the Group HR team.

3. Performance Management

Monitor and evaluate KPI systems in coordination with department heads.

Communicate KPI evaluation results and track employee performance.

Provide reports on manpower ratios, job postings, vacancies, and candidate pools to management regularly.

4. Employee Relations & Compliance

Issue legal and official letters as required and follow up on necessary actions.

Maintain HRIS and other HR databases, ensuring accurate record-keeping.

Monitor employee leave, attendance, and insurance records.

Support payroll management processes and ensure timely and accurate processing.

5. Training & Development

Prepare training plans and organize programs according to organizational needs.

Track pre- and post-training data and ensure the effective transfer of learning.

6. Administrative & Office Management

Oversee day-to-day office operations, including facilities, events, and CSR activities.

Manage correspondence, departmental letters, and notices.

Ensure smooth administrative operations across the organization.

7. Reporting & Communication

Provide timely reports on manpower, recruitment, performance, and HR activities to the Head of HR and Top Management.

Serve as a point of support for management and employees on HR and administrative matters.