Music and family outing in the weekend
Mir Mainul Hossain
Secretary
Dhaka,Dhaka
Summary
Personal Secretary with over 14+ years of successful experience in Secretarial and Administrative works. Recognized consistently for performance excellence and contributions to success in various industry. Strengths in confidentiality and professionalism backed by training in the academic study. Enthusiastic Secretary eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of responsibilities and duties. Motivated to learn, grow and excel in company objectives.
Overview
2
2
Certifications
4
4
years of post-secondary education
15
15
years of professional experience
3
3
Languages
Work History
Personal Secretary to Managing Director
US Bangla Airlines (US Bangla Group)
Dhaka , Dhaka
2020.10 - Current
- Maintain the schedules of the Managing Director and ensure all appointments and meeting updates.
- Ensure e-mail/WhatsApp/Facebook communication on behalf of MD with clients and Internal Department Heads.
- Receive MD's phone call when needed and update him about his work schedule.
- Supervise and review the administrative employees personally.
- Manage and update all Airlines rules & regulatory documentation and make it available for the needs.
- Ticketing, Visas, Manage travel plans, itineraries & Coordinate Managing Director's travel related formalities.
- VIP/CIP Protocol at Airport.
- Maintain a high level of confidentiality.
- To coordinate with all Business Heads for various work advised by Managing Director.
- Compile different reports, summarize and submit to Managing Director as per requirement.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Any other jobs related to secretarial and coordinating services as per when & where required.
Personal Secretary to the Managing Director
Nitol Niloy Group
Dhaka , Dhaka
2019.02 - 2020.10
- Prepare and follow the Meeting schedules of the Managing Director.
- Ensure all appointments to be done properly and meeting updates.
- Check all external and internal e-mails & WhatsApp communication on behalf of MD.
- Receive MD's phone call when needed and update him about his work schedule.
- Int'l & Domestic Ticketing, Visas, meeting itineraries & Coordinate Managing Director's travel related formalities.
- VIP/CIP Protocol at Airports.
- Have to Maintain a high level of confidentiality.
- Any other jobs related to secretarial and coordinating services as per when & where required.
- To coordinate with all Business Heads for various work advised by the Managing Director.
- Drafting in both Bengali and English and translating documents from Bengali to English & English to Bengali.
- Co-ordination and support meetings including sending invitations, booking rooms, organizing, collating agendas, meeting minutes taking and recording and tracking of accessory actions.
- Need to prepare & send Invitation letters to the concerns.
- Petty Cash management.
- Need to Look after MD's family issues and his house hold activities etc.
- Developed team communications and information for meetings.
- Electronic hardware proficiency.
- Adhered to social distancing protocols and wore mask or face shield at all times.
- Carried out day-day-day duties accurately and efficiently.
- Maintained excellent attendance record, consistently arriving to work on time.
Manager - Secretary to Group Managing Director
Anwar Group of Industries
Dhaka , Dhaka
2012.12 - 2019.01
- Manager Secretary is the key person for operating the Group Managing Director's office.
- Administer and coordinate day to day operation of the office of GMD.
- Organize Meeting as per the GMD's requirement, screens all calls & correspondence, monitor all appointments/meetings for MD & liaise with all concerned as required.
- Organize & coordinate with travel service management including visa documentation & processing, airline ticketing, hotel accommodation, Transport etc.
- Ensures airport protocol services for GMD & his family, Directors & other top managements.
- Had the charges of all papers and documents, furniture and all other properties, movable and immovable, belonging to the office.
- Maintain liaise & issue invitation letters to Buyers, Suppliers, Consultants etc. whoever is coming to Bangladesh and ensure protocol service for them also.
- Preserve GMD's all landed files, looking after all rented flats/houses, and collection of monthly rent and liaising with tenants, if needed.
- Liaise, coordinate and maintain public relations with various Govt. Agencies, Trade Associations, and other multinational & local companies, also liaise and coordinate with GMD's direct reports as well as with group officials.
- Ensure receiving, sorting & dispatch daily letters to the concerned.
- Undertake filling, record keeping, documentation and office management.
- To do and perform all other acts and functions that may be expressly required by him.
- Evaluated suppliers by assessing quality, timeliness and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
- Developed and implemented productivity initiatives, in addition to coordinating itinerary and scheduling appointments.
- Hired, trained and mentored staff to maximize effectiveness.
- Increased operational efficiency by developing improved filing systems for confidential client records and reports.
- To do and perform generally all such duties as are incidental to the Managing Director's office.
Executive Secretary to the Chairman
Bengal Group of Industries & RTV
Dhaka , Dhaka
2010.12 - 2012.11
- Provide management support to the Chairman & board of Director(s) and associated project committees, including agenda packages, minutes, meals and meeting arrangements
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Set up and maintain manual and digital filing systems; develop and maintain well-organized filing system that permits easy reference and rapid retrieval of information
- Assist Board of Directors with the developments of budgets, contracts, and contract amendments.
- Arrange Travel, Hotel and Car reservations for staff and the board as required
- Accounting, including accounts receivable, accounts payable, billing and personal banking of the Chairman
- Perform administrative or executive support tasks that are highly confidential and case to case very sensitive.
- Maintain liaison with Ministry & Secretariat high officials, Prime Minister's offices high officials, Ministers, other Govt. organizations, Associations, High profile bodies in the country and Banking organizations as needed.
- Receive, direct and replay telephone & email messages and fax messages.
- Host Foreign Delegates by making arrangements of travel, accommodation and entertainment; assist in preparing & implementing itinerary in this regard as well as obtaining Govt. approval as required.
- Meet with individuals, special interest groups and others on behalf of Chairman and Directors.
- Follow up various types of pending work with the concern department.
- Provide information to the media, public and other organization as per requirement.
- Other responsibilities assigned by the Chairman/Director.
- Delivered exceptional level of service to each customer by listening to concerns and answering questions.
- Completed all paperwork, recognizing any discrepancies and addressing them in a timely fashion.
Executive Assistant to the Country Manager
Walmart Global Sourcing
Dhaka , Dhaka
2006.05 - 2010.11
- Administration & Operation Duties/Responsibilities: Had to do all kinds of Secretarial & Administrative jobs including various Weekly, Bi-weekly and Monthly reports and send to corporate management as per the guidelines.
- Had to operate office Petty Cash accounts.
- Handled the travel department as Travel Coordinator.
- Noted & prepared minutes of weekly and monthly meetings.
- Need to prepare meeting presentations, Prepares Budget & Business forecasting reports, data analyzing.
- Collaboration with Merchandisers and department Heads for various kinds of business reports and data as well. Complied all the reports and send to overseas offices for information and approvals.
- Successfully maintain clean, valid driver's license and access to reliable transportation.
- Many kinds of paper works as needed in performing daily job activities.
- Used coordination and planning skills to achieve results according to schedule.
- Carried out day-day-day duties accurately and efficiently.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Maintained energy and enthusiasm in fast-paced environment.
- Worked closely with Department Heads to maintain optimum levels of communication to effectively and efficiently complete projects.
- Prepared a variety of different written communications, reports and documents to ensure smooth operations.
Education
MBA - Marketing
Atlantic National University
California, United States Of America 2003.02 - 2005.03
Bachelor of Commerce - Marketing, Accounting
Dhaka City College
Dhanmondi, Dhaka 1996.10 - 1999.02
Skills
Accountingundefined
Accomplishments
- Supervised team of 17 staff members.
- Collaborated with team of 11 in the development of Relief Distribution Campaign.
Certification
DIPLOMA IN E - TECHNOLOGY
Additional Information
- Completed Diploma in e-Technology from New Horizon Computer Learning Center.Dhaka., (October 10, 2000 till March 16, 2002)
Interests
Music
I am a Band & Commercial Musician since 21 years. I like to Sing and Play Guitar.
Also I was a second division Cricket player. I played many National Tournaments.
Timeline
Personal Secretary to Managing Director
US Bangla Airlines (US Bangla Group)
2020.10 - Current
Personal Secretary to the Managing Director
Nitol Niloy Group
2019.02 - 2020.10
Manager - Secretary to Group Managing Director
Anwar Group of Industries
2012.12 - 2019.01
Executive Secretary to the Chairman
Bengal Group of Industries & RTV
2010.12 - 2012.11
Executive Assistant to the Country Manager
Walmart Global Sourcing
2006.05 - 2010.11
MBA - Marketing
Atlantic National University
2003.02 - 2005.03
Bachelor of Commerce - Marketing, Accounting
Dhaka City College
1996.10 - 1999.02
DIPLOMA IN E - TECHNOLOGY
MCSE, CIW, A+, MS OFFICE
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
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