UMME SAIMA SADIA

• Conducted an analysis on 'Country System & Process Impacting Implementation and Disbursement of Bangladesh Portfolio,' reflecting the administrative approvals required for the projects to start execution and make the first disbursement; to identify potential challenges impacting implementation and slow disbursements; and to propose recommendations for their resolution.
• Prepared quarterly financial management (FM) reports reflecting on the key FM issues, achievements, and exceptions.
• Conducted an analysis of the six Financial Management (FM) elements, which played a role in reflecting the need for development in key FM areas.
• Prepared a summary report on the findings of the analysis.
• Collected data on the budgeting, internal audit process, and external audit of the bank-funded projects to reflect whether project components are visible in the government.
• Carried out research on the accounting process of recording information and the software being used by Project Implementation Units and on the government.
• Payment system to devise ways on how to make payments to vendors through the Integrated Budget and Accounting System (iBAS++) and to track disbursements and reports through the government Integrated Budget and Accounting System (iBAS++).
• Prepared process flow charts for optimization, resulting in a reduction of 16 manual steps to 6 automated steps through simplification, digitization, and standardization of reporting templates to improve the timeliness and comprehensiveness of reporting.
• Prepared a full coding block (FCB) budget for the project implementation unit for budget upload in accounting software.
• Assisted project officials in the preparation of the FCB budget using the Budget and Accounting Classification System (BACS) Code.
• Mapped economic coding for the component and sub-component of the World Bank project to allow disbursements of donor-funded projects to be included and executed in iBAS++.
• Provided hand-holding support in the development and implementation of the iBAS Project Management Portal (iBAS-PMAP).
• Prepared FM Quarterly Reports summarizing the status of key FM indicators for Bangladesh and Bhutan.
• Participated in the mission fieldwork to collate data regarding the results achievements, summarized the notes to prepare the results framework, and incorporated agreed comments into documents.

Alternate Country Clearance Officer Support (March 30, 2023-Till now): Providing support to the security team as the alternate Country Clearance Officer, responsible for verifying travel details, obtaining additional information when necessary, and clearing travel requests through the security portal.

Support to SAR ACS RLT: Actively engaged in discussions, contributed ideas for collaboration, and shared learning experiences. Took the initiative in developing an ACS Guidebook to support the onboarding of new ACS members, drafting significant content that is nearing completion. Proposed a plan for the ACS retreat, including a schedule and collaboration with FMS to identify projects for ACS field visits. Suggested informal backup support to join missions, providing opportunities to gain insight into implementation support missions, project development objectives, and the drafting of technical notes and management letters. Also recommended organizing informal knowledge-sharing sessions among ACS members to facilitate cross-learning and ensure uninterrupted service during team rotations.

Country Office Staff Association (COSA) Secretary (July 2022-June 2024): Led several events independently, drafted discussion questions for high-level staff meetings, and actively engaged in meetings. Collaborated on preparing presentations related to compensation, recorded meeting notes from COSA representatives, CMU, and WB staff, and supported the implementation of staff-related initiatives. These included forming working groups, arranging shuttle services, coordinating donations for staff in need, and collaborating with UNICEF on childcare services. Assisted with WB Dhaka office events such as Family Day, Year-end Celebration, and Staff Retreat, and helped implement staff academy programs.

FM System Business Admin (2021 - Ongoing): As the SAR FM System Business Admin, supported FMS by managing SPN date extensions, creating IFR and audit arrangements in the FM system, and addressing system inconsistencies. Tasks included eliminating redundant IFR and audit requirements, reopening audit and IFR tabs, resolving issues like ISR variance, missing assessments, and discrepancies between the FM system and operations portal. Liaised with both the operations and FM helpdesks to resolve these issues.

Mentorship: Mentored new ACS and STT members on using the operations portal, processing STC/STT and firm contracts, creating POs for events, and managing budgets. Provided guidance on record management, processing official documents, and task management, particularly during year-end activities.

Staff Association Delegate Assembly (SADA) (July 2023-June 2025): As a delegate for SAR, disseminating Staff Association communications promptly to constituents and providing updates at staff meetings. Collected feedback from constituents for the Executive Committee and offered guidance on staff issues. Maintained familiarity with governance documents, departmental HR teams, and Staff Association resources. Participated in all Delegate Assembly and general meetings, contributed actively, and kept constituents informed. Advocated for constituents, recruited new members, and served on a Working Group, ensuring to take informed votes on their behalf.

Community Connections Campaign Coordinator (July 2024-Till Now):
Collaborated with management to select appropriate NGOs for participation, established communication with NGOs to confirm their involvement, and ensured timely registration under the Community Connections Campaign (CCC). Kept staff informed about the CCC to promote active participation and organized informational sessions to engage staff with the NGOs. Ensured the timely registration of NGOs and communicated with staff promptly when the CCC opened for participation.

• Attended relevant meetings during project missions for reporting and provide inputs to the relevant FM assessments for selective projects, follow up on agreed actions independently
• Provided assistance in preparing Aide Memoire, Management letter for projects, drafting relevant mission documents, schedule
• Assisted in task management, database, information management and editorial assistance to Technical Assistance reports under the guidance of senior staff
• Drafted Mission Clearance Letter for onward communications to Economic Relations Division & Government Officials
• Ensured that Country Management Unit guidelines and institutional guidelines are followed
• Kept Bangladesh Financial Management data in Financial Management System accurate & up to date
• Conducted training for clients to orient them on the new FM system, on the uploading of FM Report
• Prepared guideline on the new process of uploading report
• Followed up due diligently on the FM system inconsistencies and prepared summarized list to report back to Head Quarter for necessary action
• Provided utmost support for administrative, fiduciary and non-fiduciary tasks ranging from drafting management letter, aide memoire, summary notes, briefing materials, Audit and IUFR review letter, letter on different fiduciary issues, mission letters, preparing minutes of the meetings, projects allocation plan, annual audit plan for audit directorates, audit exception letter to eliminate audit requirement for implementing agencies and generating budget reports, contact database for projects
• Effectively organized multiple capacity building sessions for auditors, audit entry and exit meetings, virtual meetings, webinars with different stakeholders, Audit Workshops, FM trainings and learning events
• Efficiently managed and monitored individual and firm contracts, assisted short term (STs) staffs to configure ST portal, to resolve access issue and official email reactivation, updated banking details to process payment, closed purchase orders (PO) to comply with year-end deadlines and to release unspent committed balance
• Assisted clients on client connection issues related to withdrawal application submission, organization and account creation, authorized signatory letter processing, user profiles creation in client-connection for project officials and liaised with Chennai office to link as signatory

• Client Account opening, cash out of money transfer
• Clearing cash deposit, verifying vouchers, payment orders
• Financial Performance Evaluation
• Bank reconciliation, worksheet preparation
• Collaborating with the internal audit team